Research Data Privacy Statement

This statement explains how Let's Flip collects, uses, and protects the personal data you share when completing our wellbeing questionnaire and workshop feedback. Please read this carefully before giving your consent.

What data we collect

When you fill in our wellbeing questionnaire, we collect the following information:

• Your current stress, mood, and energy levels (rated 1–10)
• How you typically cope with stress
• How often you currently engage in creative activities, and how often you would like to
• How you would currently describe your (work)life
• Your gender

After each workshop, we also collect your feedback, which includes:

• Your overall workshop rating (1–5 stars)
• How you felt after the workshop (open text)
• The impact of the workshop on your stress, mood, and energy levels (on a scale of −5 to +5)
• Any additional notes you choose to share

This before-and-after approach allows us to measure the effect of creative workshops on your wellbeing.

Your date of birth is collected at sign-up and may be used alongside questionnaire data solely for research purposes (e.g. age-group analysis).

Why we collect it

Let's Flip believes that creative experiences have a positive impact on people's wellbeing. We conduct research to measure and demonstrate this impact. Your answers — both from the questionnaire and from post-workshop feedback — help us build evidence that creativity, through workshops, can reduce stress, improve mood, and increase energy.

This evidence also allows us to share concrete, data-driven results with the organisations that offer Let's Flip to their employees — helping them understand and communicate the value of investing in creative wellbeing.

Aggregated, anonymised results may be shared with your employer as part of their programme reporting — for example, an overall wellbeing score across their team. Your individual responses are never shared with your employer or published in any way that identifies you.

Legal basis

We process your research data based on your explicit consent (Article 6(1)(a) GDPR). You are free to withhold or withdraw consent at any time. Withholding consent means your questionnaire responses and workshop feedback will not be saved or used for research purposes.

How we protect your data

• Your research data is stored securely in our database with access controls
• Data is never sold or shared with third parties for commercial purposes
• When used in research output or employer reporting, data is always anonymised and aggregated
• Only authorised Let's Flip team members can access individual responses

How long we keep it

We retain your questionnaire and feedback data for as long as you have an active account with Let's Flip, or for up to 3 years after your last interaction with our platform, whichever comes first.

Your rights

Under the GDPR you have the right to:

• Access the data we hold about you
• Request correction of inaccurate data
• Request deletion of your data
• Withdraw consent at any time (this does not affect processing already done)
• Lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens)

To exercise any of these rights, contact us at hello@letsflip.nl.

Questions?

If you have any questions about how we handle your research data, please reach out to us at hello@letsflip.nl.